Run OCR on documents

Use Optical Character Recognition (OCR) to translate text locked in document images into searchable text. OCR identifies characters using pattern recognition. Redacted areas in the document image block the text underneath from OCR.

Use the Search Builder to filter documents that contain images. To use the Search Builder, refer to Use Search Builder.

Perform the following procedure to OCR documents.

1. In the Main Menu, select Review.

2. Choose to OCR selections in the grid or a document population (saved search or folder).
   • To OCR selections on the grid, perform the following tasks.
     1. Select the documents to OCR.
     2. In the Document Actions pane, click OCR.
   • To OCR a document population, perform the following tasks.
     1. Click and select OCR.
     2. In the OCR dialog box, in Document Population, select Saved Search or Folder. Then, select the name.
3. In Job Name, type a name to identify the job.

4. In Language, select the language used in the document images. Refer to the table below for the list of supported languages.

   Languages supported for OCR

   Afrikaans	Albanian	Amharic	Arabic
   Armenian	Azerbaijani	Azerbaijani - Cyrillic	Bengali
   Bosnian	Bulgarian	Catalan	Chinese Simplified
   Chinese Traditional	Croatian	Czech	Danish
   Dutch	English	Estonian	Filipino
   Finnish	French	Georgian	German
   Greek	Gujarati	Haitian	Hebrew
   Hindi	Hungarian	Icelandic	Indonesian
   Irish	Italian	Japanese	Kannada
   Kazakh	Korean	Korean vertical	Latvian
   Lithuanian	Macedonian	Malay	Malayalam
   Maltese	Marathi	Mongolian	Norwegian
   Pashto	Polish	Portuguese	Punjabi
   Romanian	Russian	Serbian	Serbian - Latin
   Sinhala	Slovak	Slovenian	Spanish
   Swahili	Swedish	Tamil	Telugu
   Thai	Turkish	Ukrainian	Urdu
   Uzbek	Uzbek - Cyrillic	Vietnamese	Welsh

5. In Text Destination, select OCR Text or Extracted Text. If you do not make a selection, this defaults to OCR Text.

6. By default, to prevent the redacted text from displaying in the OCR text, OCR for Redacted Text is selected. Uncheck this option only if you want to create OCR text that ignores existing redactions.

7. Click Submit.

8. To view details about the submitted job, in the Main Menu, select Overview and then click Jobs Overview.

9. In the Jobs Overview page, when the Job Status indicator reaches 100%, in the Job Name column, click the job you submitted. The resulting Information dialog box contains details about the job, including the number of documents that were selected and if any documents were skipped. For more details about this Information dialog box, refer to View OCR job details.