Search for a document state in Inspect

During the Analyze phase, in Inspect, you can search for documents in a particular state using the Document_State field. This field enables you to view items excluded from processing, including NIST, excluded, and archived items.

To use Search Builder, refer to Use Search Builder.

To search for documents by document state, complete the following procedure.

1. In the Main Menu, select Analyze>Inspect and then Search Builder.

2. Define the search criteria.
   1. In the first dropdown, select Document State.
   2. In the operator dropdown, select one of the following options.
      • includes all of these. Returns documents that contain all of the selected values.

      • include any of these. Returns documents that contain any of the selected values.

   3. In the last field, select one or more of the options.
      • Excluded Archive - journal email (email shell with no content) and compressed archive (container) files, such as MBOX, NSF, OST, PST, and ZIP files.
      • Excluded Extension - extensions specifically set to be excluded from processing in Project Settings.
      • DeNISTed - known files on the NIST list that are automatically excluded from processing.
      • Processed - files that are processed but not yet promoted for review.
      • Promoted - files promoted for review.
   4. Click outside of the selection box to save your selections.
3. Optional. To include related documents, click Include and select one of the following.
   • Family. Includes the family documents.
   • Near Duplicate. Includes the near duplicate documents.
   • Email Thread. Includes the email documents in the same thread.
4. Click Search.