Modify review settings and highlights

Settings provides a way to modify the time zone display in the document viewer. For more information about time zone usage, refer to Time zone display.

Tracking provides a way to track reviewer activity, based on the field you specify for tracking. When a reviewer tags a document using this field, the system populates fields to show when the document was initially coded and most recently coded. These fields show the reviewer’s name and the time of review.

Propagation provides a way to automatically apply coding values across related documents when tagging documents using coding forms or quick tags. You can choose to propagate coding values to related documents by family, emails thread, near duplicates, or a combination. When you enable coding propagation, all quick tags will automatically use propagation. To propagate field values in coding forms, you must set up propagation on relevant coding form fields. Refer to About coding forms for more information.

Quick Tag settings provide a way to modify the icons that enable you to quickly scan for specific tags.

Highlights provide a way to modify the color used in a document to show hits that result from a search. To assist reviewers, Product Managers supply terms that appear as highlighted for Responsive, Privilege, and other categories that can help reviewers quickly locate actionable content, such as privileged work information or text needing redaction. Some limitations apply to this feature. For more information, refer to Known limitations.

Redaction Label provides a way to add or delete the redaction labels that appear in the Redaction Reasons menu for your selection when manually applying a redaction on a document in Inspect or Review. Refer to Redact a document in Review for more information.

Perform the following procedure to modify review settings.

1. In the Account Menu, select Project Settings.

2. In the left pane, click Review.
3. To set up the reviewer tracking field, propagation, or quick tags, select Coding.

   1. To enable reviewer tracking, do the following steps.

      1. Set the Enable Reviewer Tracking toggle to the right.

      2. In Field to Track, select a field.

         • This field lists only Single Choice, Multiple Choice, Boolean, and Date field types.

   2. To enable propagation, do the following steps.

      1. Set the Allow Propagation toggle to the right.

      2. In Select method to propagate by, select one or more propagation methods from the following.

         • Family

         • Email Thread

         • Near Duplicates

      3. Optional. Select the Require confirmation. Prompt user when coding the field or applying Quick Tags checkbox. With this option enabled, if you code a coding form field for which you have set up propagation or apply a quick tag, the Propagate dialog box appears, allowing you to update the propagation methods or skip propagation.

         • Note that in this dialog box, The methods that appear reflect the methods chosen in Select method to propagate by.

   3. In Quick Tags, set the tags you want to appear in the review grid to enable quick scanning.
      1. For each of the six quick tags, select a field, and then a value.

         • The field list displays the default coding fields and custom fields that are single or multiple choice.

         • You can select the same field for multiple quick tags, but the values must be different.

      2. To disable a quick tag, click the toggle to the left. The system removes this quick tag from the review grid.

      3. To enable a quick tag, click the toggle to the right. The system displays this quick tag in the review grid.

   4. To save the settings, click Save.

4. To modify search and text highlights, select Highlights.
1. When setting the persistent highlights (Responsive Color, Privilege Color, and Global), you can upload terms in bulk using a CSV or TXT file. To do so, create a CSV or TXT file containing the terms you want to highlight. 
   •  Include one term per row or line. Do not add any headings.

   • Each field supports up to 100 terms.

   • The system skips duplicate and incorrectly formatted terms.

2. In Defaults, select the color that Search uses to highlight matching terms within a document.

   • This includes the search by typing a term or phrase in the Search box at the top of the Inspect or Review page and the search by typing a term or phrase in the Content Search pane when displaying the document in Native or Image mode.

3. In Responsive Color, specify the terms that you want to highlight in blue in the documents to flag the reviewer's attention regarding the Responsive tag category. Type a set of terms (separated by commas) or bulk upload terms by following the steps below.
   1. Click the Bulk Add Terms icon next to the field.

   2. In the Bulk Add Highlight Terms dialog box, do the following steps.

      1. In File, navigate to the CSV or TXT file you created.

      2. Select the file and click Open.

      3. Click Upload.

4. In Privilege Color, specify the terms that you want to highlight in orange in the documents to flag the reviewer's attention regarding the Privilege tag category. Type a set of terms (separated by commas) or bulk upload terms by following the steps below.
   1. Click the Bulk Add Terms icon next to the field.

   2. In the Bulk Add Highlight Terms dialog box, do the following steps.

      1. In File, navigate to the CSV or TXT file you created.

      2. Select the file and click Open.

      3. Click Upload.

5. To add a global highlight to a unique tag category tailored for this project, perform the following steps.
   1. In Global, click .
   2. Select one of the twelve highlight colors.
   3. In Group Name, enter a new category name.
   4. In the box under the name, type a set of terms (separated by commas) or bulk upload terms by following the steps below.
      1. Click the Bulk Add Terms icon next to the box.

      2. In the Bulk Add Highlight Terms dialog box, do the following steps.

         1. In File, navigate to the CSV or TXT file you created.

         2. Select the file and click Open.

         3. Click Upload.

6. To remove an existing category, to the right of the category, click .
7. Click Save.

   • The system automatically saves all bulk added terms, whereas you must save the manually entered terms.

5. To set the redaction labels, select Redaction Labels.

   • When you create a project, the following labels are available by default:

     • Attorney Client Privilege

     • Privacy Information

     • Redacted. You cannot delete this label.

   • To create a label, add a label in the text box, and then click Add.

   • To delete a label, perform the following steps.

     1. Click for a label.

     2. Click Save.